§ 2-1220. Reimbursement for the cost of airfare.

(a)

Generally. Notwithstanding any other provision of law to the contrary, officers and employees of the City traveling by air in the performance of their duties may be reimbursed for the cost of airfare associated with such travel provided that:

(1)

Such officers or employees travel by airlines on a list, which shall be developed and maintained by the Chief Administrative Officer or the designee thereof, of airlines commonly referred to as low-fare airlines; and

(2)

The officers and employees have completed any documentation as may be prescribed by administrative regulation issued by the Mayor in order to justify reimbursement for such charges.

(b)

Applicability. Whenever air travel by an airline included on the list of low-fare airlines in accordance with Subsection (a) of this section is not available or conducive due to scheduling, officers and employees of the City shall not be required to obtain the written permission of the Chief Administrative Officer or the designee thereof, or the appointing authority, as the case may be.

(c)

Exceptions. The Chief Administrative Officer or the designee thereof or, in the case of officers and employees who do not and whose appointing authorities do not report to the Chief Administrative Officer, the appointing authority may grant written permission for air travel by airlines not included on the list of low-fare airlines in accordance with Subsection (a) of this section or for business class travel under the following circumstances:

(1)

When it does not cost more than the lowest available tourist or coach fare.

(2)

For travel to Western Europe, if the business meeting is conducted within three hours of landing.

(3)

For transoceanic, intercontinental trips involving a flight-time of more than eight consecutive hours.

(4)

If the traveler pays the difference between the lowest available tourist or coach fare and the cost to travel by an airline not included on the list of low-fare airlines in accordance with Subsection (a) of this section or business class.

(5)

If travel by an airline included on the list of low-fare airlines in accordance with Subsection (a) of this section is not feasible or practical.

(Code 2004, § 2-1150; Ord. No. 2011-30-52, § 1, 3-28-2011)

(Code 2004, § 2-1150; Ord. No. 2011-30-52, § 1, 3-28-2011)