§ 2-188. Role in information technology projects.

(a)

Purpose. The purpose of this section is to ensure that the City Auditor is represented without decision-making authority in the implementation of new information technology or upgrades to existing information technology used by one or more City agencies for the purpose of enabling the City Auditor to make recommendations during the implementation process concerning internal controls and other matters relating to the efficiency and effectiveness of the information technology that is the subject of the implementation.

(b)

Definitions. For purposes of this section, the terms defined in this subsection shall have the meanings ascribed to them in this subsection.

Agency means an organizational unit of the City identified as a department or other type of organizational unit in an annual budget of the City.

Implementation team means a group of City employees and employees of a City contractor, either or both, responsible for day-to-day work on a project.

Leadership committee means a group of senior administrative or executive employees established to oversee a project.

Project means a planned undertaking by the Chief Administrative Officer or the subordinates thereof, or both, to implement a system or one or more upgrades to a system for use by one or more City agencies with an estimated cost of at least $1,000,000.00.

System means any combination of computer hardware and software, either or both, that involves manipulation of data by a computer.

(c)

Duties.

(1)

Chief Administrative Officer. The Chief Administrative Officer shall cause the Director of Information Technology and any other officers or employees that report to the Chief Administrative Officer to include (i) the City Auditor or a subordinate thereof assigned by the City Auditor on each leadership committee and (ii) the City Auditor, a subordinate thereof, or the employee of a contractor for which the City Auditor is the sole using agency assigned by the City Auditor on each implementation team. The person included on each leadership committee and implementation team pursuant to the preceding sentence shall not possess a decision-making role on the leadership committee or implementation team but shall receive all written communications and records the content of which is received by a majority of the members of the leadership committee or implementation team and shall be invited to participate in all meetings of the leadership committee or implementation team.

(2)

City Auditor. The City Auditor shall attend or shall assign a subordinate to attend all meetings of each leadership committee. The City Auditor shall attend or shall assign a subordinate or an employee of a contractor for which the City Auditor is the sole using agency to attend all meetings of each implementation team. The City Auditor and the subordinates and contractor's employees thereof shall maintain the confidentiality of all meetings attended, communications and records received or examined, and discussions engaged in as a result of membership on the leadership committee or implementation team to the extent required or permitted by law. The City Auditor or the subordinates or contractor's employees thereof shall make recommendations concerning the internal controls affected by the project and any other matters relating to the project that may be helpful in the successful implementation of the project.

(Ord. No. 2016-032, § 1, 3-14-2016)

(Ord. No. 2016-032, § 1, 3-14-2016)